Job Description

Administrative Associate III (Political Science)

Agency: Prairie View A&M University

Department: Department of Political Science

Proposed Minimum Salary: Commensurate

Job Location: Prairie View, Texas

Job Type: Staff

Job Description:

The Administrative Associate III position works under general supervision of the Political Science Department Head and provides complex administrative support work to the Department of Political Science.

Responsibilities:

• Provides administrative assistance to the Department Head of Political Science, (and Dean's office when needed); provides clerical support and manages daily routine tasks; greets and assists students and the general public, sets appointments and maintains the Department Head's calendar. Monitors documents to ensure accuracy, compliance, and timely submission; reviews incoming and outgoing documents and submits for Department Head's approval. Supervises student workers and maintains office files (personnel, student, and general documents). Makes daily copies of all signed documents; reimbursements.
• Initiates personnel actions in Workday; routinely interacts with Banner; provides the Department Head with Banner data for registration, course scheduling and graduation; enters data into the Banner System, reviews, and corrects data in Banner INB and Panthertracks; builds the Department's course schedule in Banner after the Department Head submits the course schedules; enters overrides in the system upon approval from the Department Head; monitors mid-term and final missing grades and provide status reports to the Department Head and the Dean's office; works closely with the Registrar and Course Scheduler to interpret and disseminate information regarding Banner procedures to the faculty within the departments.
• Compiles and submits graduation audits; copies and files graduation audits; distributes graduation letters and flyers provided by the Department Head or Dean's office. Assists with graduation activities as well luncheons, receptions, and other department-related activities.
• Serves as Time and Effort Coordinator; compiles, reviews, and submits time and effort to responsible faculty for certifications to the Office of Research & Innovation; serves as Records Retention Coordinator; maintains and destroys records to ensure compliance with records retention policies and procedures.
• Performs other duties as assigned.

Required Education and Experience:

• High school diploma
• Three years of related experience.

Required Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Ability to work with sensitive information and maintain confidentiality.
• Strong interpersonal and organizational skills.

Preferred Qualifications:

• Knowledge of Banner and Panthertracks systems.

Job Posting Close Date: 10/01/2026

Required Attachments:

• Resume or Curriculum Vitae
• Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or jobs@pvamu.edu should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

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